Manage expenses and costs without second-guessing

Track your business expenses to get full control of your business costs. Manage expenses for payroll or for invoicing in projects so that all registrations are correctly placed. No more hunting down receipts or confirmations, just simple and easy-to-use expense management to make sure all your costs are correct.

Secure Expense Reporting

QBIS Expense helps you ensure that all registered expenses are correct. Sort out registered expenses to identify patterns and ways to reduce costs. Compare expenses in between departments or individuals within your organization. Our user-friendly is easy for anyone to use. Registering an expense requires no pre-knowledge about tax limits or VAT.

Simplified registration and approval

Designed to simplify the process. From registration and the approval process from a registered expense to where managers confirm the purchase, the data is automatically sent to an administrator to further process the expense registration and attach it to a pay slip or an invoice.

Expense management – quick, easy and reliable

Simple registration of expenses

Register receipts, mileage or meal allowances on-the-go with your phone or tablet. Snap a picture of every receipt and upload to the registration. Simply add a start- and end destination to measure the shortest way for your travels. Get reimbursed for meal allowances. Register expenses anywhere, at any time using your phone, computer, or tablet.

Analyse and compare expense registrations

All registered expenses are collected in neatly sorted reports. Analyse each category on its own or all together. Get an overview of expense costs within the organization and compare registrations between departments or individuals to identify costly patterns.

Integrated with payroll or invoicing

Set up your QBIS with the correct salary codes and accounts to simplify payroll and invoicing. Export all registered data and import it into your integrated system for further processing. No manual entries needed.

Automated reminders for delayed submission of expenses

Set up automated reminders for those who has not turned in their expenses on the due date. Send notifications automatically to managers that has not yet approved expenses that has been submitted.

Automatic calculations for VAT and rates

No need to educate personnel on VAT or rates on expenses. QBIS calculates the amounts based on pre-sets for each expense type.

Add expenses to invoicing

Make an expense eligible for invoicing with a single click. It will then be automatically added to the specific project, registered for invoicing.

Simple registration of expenses

Register receipts, mileage or meal allowances on-the-go with your phone or tablet. Snap a picture of every receipt and upload to the registration. Simply add a start- and end destination to measure the shortest way for your travels. Get reimbursed for meal allowances. Register expenses anywhere, at any time using your phone, computer, or tablet.

Automated reminders for delayed submission of expenses

Set up automated reminders for those who has not turned in their expenses on the due date. Send notifications automatically to managers that has not yet approved expenses that has been submitted.

Add expenses to invoicing

Make an expense eligible for invoicing with a single click. It will then be automatically added to the specific project, registered for invoicing.

Automatic calculations for VAT and rates

No need to educate personnel on VAT or rates on expenses. QBIS calculates the amounts based on pre-sets for each expense type.

Analyse and compare expense registrations

All registered expenses are collected in neatly sorted reports. Analyse each category on its own or all together. Get an overview of expense costs within the organization and compare registrations between departments or individuals to identify costly patterns.

Integrated with payroll or invoicing

Set up your QBIS with the correct salary codes and accounts to simplify payroll and invoicing. Export all registered data and import it into your integrated system for further processing. No manual entries needed.

What you get with QBIS

Receipts and entertainment

  • Mobile registration of receipts
  • Attach photo- or pdf-copies of receipts upon registration
  • Automatic calculations of VAT
  • Entertainment receipts
  • Receipt analysis for insight and control
  • Split VAT for different articles on one receipt

Meal Allowances

  • Standard Scale Rate Payments provided by the HMRC
  • Own Rates negotiated with HMRC
  • Use Overnight Accomodation Rates
  • Use Overnight Subsistance Rates
  • Compatible with Incidental overnight expenses

Mileage

  • Google Maps calculates shortest distance between start- and end destinations
  • Estimates distance and allowance automatically
  • Memory function saves your latest destinations for quick registration
  • Add vehicle options for mileage registration to calculate rates provided by HMRC
  • Add mileage for invoicing in projects
  • Compare and identify differences in reported mileage and actual calculated mileage

Get started with QBIS

See the difference with QBIS Time Tracking.
Start a free trial and get your business growing today.

QBIS Expense

Most Popular: 50-149 users
£ 2
90
monthly per user
  • Register expenses on mobile, tablet and desktop
  • Automated reminders for delayed sheet submissions
  • Expense registration reports
  • Manages all types of expenses
  • Add expenses to invoicing or payroll
  • Smart approval of expense sheets
  • Automatic VAT and rate calculations
  • ... And much more!